Position Summary

The Facilities Project Specialist is responsible for the planning, coordination, and execution of campus construction, renovation, and facility-related projects. This role serves as the school’s technical representative, providing professional advice, ensuring proper project planning, and safeguarding the school’s interests throughout project execution.

The position requires strong hands-on engineering or construction experience, sound professional judgment, and the ability to propose practical and cost-effective solutions aligned with the school’s needs.

Key Responsibilities

1. Project Planning, Advisory & Coordination

• Assess campus facility needs and provide professional recommendations with multiple solution options for management decision-making
• Translate user requirements into clear project scopes and technical specifications
• Collaborate with internal departments to understand operational needs and provide practical solutions
• Advise on feasibility, cost implications, risks, and project priorities

2. Procurement Support & Vendor Evaluation

• Prepare technical specifications, scope of work, and supporting documents for procurement processes
• Recommend suitable contractors/vendors and support the procurement team in evaluation and selection
• Provide technical input on quotations, cost comparisons, and negotiation strategies
• Assist in vendor performance review and maintain a reliable contractor reference list

3. Project Execution, Supervision & Quality Control

• Oversee project execution, including on-site supervision, progress tracking, and quality assurance
• Ensure compliance with specifications, safety standards, timelines, and contractual requirements
• Identify, troubleshoot, and resolve technical or site-related issues
• Monitor risks, cost variations, and change management to safeguard the school’s interests
• Coordinate inspections, testing, and project handover processes

Qualifications & Experience

• Minimum 10 years of relevant experience in construction, engineering, or related fields
• Background in construction companies preferred; engineering firms also considered
• Strong hands-on site experience and technical expertise
• Proven experience in project coordination, tender support, and contractor evaluation
• Familiarity with local construction practices, regulations, and safety standards
• Fluent in English, both written and spoken

Key Competencies

• Stable, reliable, and able to work under pressure
• Strong sense of responsibility and professional integrity
• Independent, detail-oriented, and well-organized
• Able to firmly represent the school’s position when working with vendors
• Practical problem-solving skills with a solution-oriented mindset
• Strong communication and coordination skills across departments

Additional Notes

• This role is non-supervisory (no direct staff management required)
• Works closely with internal stakeholders and the procurement function
• May require on-site presence outside standard hours depending on project needs